THE POP UP PROJECT
TERMS & CONDITIONS

PLEASE READ THIS CAREFULLY

The policy of The Pop Up Project (TPUP) is to choose a combination of high-quality Exhibitors items as well as limited services and food items. Care is taken to ensure variety.

Exhibitors are approved in the order their applications are received.

Allocation of spaces at the venue is at the sole discretion of TPUP.

The right to refuse any application, promptly return the full fees received, and request exhibitors to remove unsuitable exhibits or make alterations to their display is reserved at our sole discretion, without providing any reason. Non-compliance with the rules could result in the exhibitor being denied admission without a refund of fees.

Booking Procedure

• Bookings are only accepted after an ‘Expression of Interest Form’ has been received and approved by TPUP and fees are paid.

• Not all applications will be successful, as we need to have a good mix and quality of business vendors and traders.

• TPUP reserves the right to refuse applications without having to justify its decision.

• Allocation of spaces at the venue is at the sole discretion of TPUP.

• Confirmation of your booking will be sent by email.

• Should the event become over-subscribed, applications will be placed on a waiting list and Exhibitors informed no less than one week in advance of the event if a cancellation has been received.

• Receipts for payment of stall will be issued if required. Please formally request.

• We do require all applicants to have an active social media account where they promote their business.

Method of Payments

Payment will be by bank transfer/BACS, seven(7) days prior to the date of exhibiting. All payments must be made in full. 

Cancelations/Refunds

No refunds at 30 days or less

At 30 days or less notice, we have chosen not to provide refunds. At 30 days there are many demands on our time preparing for the upcoming event, we are not at liberty to promote the stall opening and try to find a replacement. There are also many costs which cannot be refunded from other vendors.

Processing Period

Any refunds will be processed within 21-days of the request.

No Shows

Exhibitors who do not cancel in advance as outlined above, or who do not show up for the event, will not receive any refund.

Limited Liability

TPUP is fully aware that the success of its exhibitors and their financial well-being is of paramount interest to its continued success therefore TPUP will pursue appropriate promotional activities to achieve this end. It will furthermore take public liability insurance for its venues and requires that its exhibitors to do the same.

Every exhibitor shall participate in the event entirely at their own risk in every respect, and shall absolve TPUP from responsibility for such risks, including personal injury, loss or damage to property: however, this injury, loss or damage may be caused whether by fire, theft, inclement weather, interruption of power, defect in the equipment and building or failure of subcontractors or agents to perform.

TPUP cannot, however, be held responsible, and its exhibitors absolve it from and responsibility, for loss of profits, for damage or theft of exhibitor’s stock, interruption of power or services, or failure of press advertisement fully contracted to appear, inclement weather and failure of sub-contractors or agent to perform, which may result in loss to exhibitors. TPUP does not provide insurance cover for theft or damage to exhibitor’s stock and recommends that their take adequate insurance against all risks. It is a condition of booking that exhibitors absolve TPUP from and responsibility for refunding fees paid by them except as specified under these conditions.

THE TPUP reserve the right, at their reasonable discretion, to vary:

(a) the times of opening to visitors of the event
(b) the times of build-up and breakdown of the event;
(c) the location of the site;
(d) the dates of the event.

TPUP will not be responsible to the exhibitor if and to the extent that an event of force majeure prevents or restricts TPUP from running the event or carrying out any of its obligations in that connection.

No refund will be made in respect of any day on which the event has started, and the exhibitor should insure against any additional losses incurred by cancellation or abandonment.

TPUP shall not be responsible to the exhibitor if and to the extent that a special event of force majeure, such as the death of a senior member of the Royal Family, prevents or restricts it from running the event or carrying out any of its obligations in that connection.

Should an exhibitor wish to cancel from the event, the exhibitor must write/email to TPUP.

Indemnity Clause.

The exhibitor indemnifies TPUP against any and all loss, costs, expenses and liabilities caused by the exhibitor’s breach of these conditions or by the negligence of the exhibitor, its servants, agents or sub-contractors.

Use of the Venue

Each exhibitor undertakes to have they exhibit on display in their allocated space, in good order and professional manner. We reserve the right to open the exhibition stand by the stated open times and keep open until closing time. Exhibits shall not obstruct the general view or hide the exhibits of others and shall not be packed, covered or removed before the end of the event without the permission of TPUP.

No exhibit shall be packed, removed or dismantled prior to the closing of the exhibition without written permission from the organiser. To pack up and leave prior to closure of show can result in cancellation of other bookings with no refund.

Please note that all food exhibits must comply with Health and Hygiene standards laid down from the relevant authorities.

TPUP provides public liability insurance, but all exhibitors are required to provide their own Public LIABILITY INSURANCE. General security is provided, but Exhibitors are advised not to leave valuables unattended TPUP cannot be held responsible. 

No Sellotape, drawing pins, or fixings of any description are permitted, and no naked flames are permitted in the venue. 

Exhibitors are responsible for clearing away rubbish from their own stands.

Use of Electrics

Exhibitors using electricity must provide their own power-breakers which comply to British Standards together with adequate extension cables for their needs. All electrical equipment needs to have electrical inspection certificate for any electrical apparatus in accordance with the latest edition of the IEE Regulation, which can be provide by any N.I.C.E.I.A. registered electrical contractor.

Electrical equipment used can draw power of up to 500 Watts. Please consult us if you require extra electricity.

Smoking Policy

In the interest of Health and Safety we request there be NO SMOKING and NO VAPING inside the venue.

Data Protection

Please be aware that your information will be stored on our database with your contact details, which we require in order to supply services to you. This information will not be divulged to a third party without your consent.

Appearance Release

Attendees of events understand they may be included in photos or videos of the event by TPUP. If you do not wish to be included in photos or videos you must inform us in advance of the event.

TPUP is not responsible for photos or videos posted by guests of the event.

Summary

• Pay before 30 days of event.
• Provide a copy of your insurance.
• Arrive a minimum of 2 hours before door open time.
• Pack away promptly at the of the event.
• Park your vehicle in the paying car park and ensure you have a ticket for the day.
• Share the event on your social media before the day and then during the event.
• Give Feedback as we are continuing to strive to make this a regular event and with your support and feedback, we can ensure we are creating the best THE POP UP PROJECT!
• So please take a minute to complete our feedback form in your complimentary pack you will receive on the day!